Still Running an Older MFP? Here's What It's Actually Costing You

"The printer still works" is a costly assumption.

Most technology refresh decisions start with a visible failure. The MFP rarely fails visibly — it slows, jams occasionally, and keeps functioning well enough to defer the replacement conversation.

Here's what that deferral is silently costing Canadian IT teams:

Security exposure from unpatched firmware.

Many MFPs more than five years old are no longer receiving firmware updates from the manufacturer. That means known vulnerabilities — including network-accessible attack vectors — remain open permanently. Your MFP sits on the network with full access to every document that passes through it: financial records, HR files, legal documents, patient information. It's an endpoint, and it's unprotected.

Driver deployment overhead — at scale.

Every new hire, every laptop replacement, every Windows update cycle that breaks a print driver generates a support ticket. Multiply that across your organization's onboarding and refresh rate. With WPP-compliant MFPs, this problem is eliminated at the architecture level — the Windows IPP Class Driver handles it natively.

No cloud integration means hidden workarounds.

If your MFP can't connect to SharePoint, OneDrive, or your cloud storage, your team has built workarounds — USB drives, email attachments, manual re-upload steps. Each one is a compliance risk and a productivity drain that doesn't show up as a line item.

Unpredictable maintenance and supply costs.

Older devices break more often, use consumables less efficiently, and generate reactive service calls rather than predictable managed costs. What you're saving on capital you're spending on downtime and support.

The question worth asking: has your organization ever done a formal total cost of ownership analysis of your current print fleet?

Most IT teams haven't — because the costs are distributed across IT hours, energy, supplies, and untracked downtime. Toshiba Tec Canada's free print assessment is designed to surface the full picture.

How Toshiba Tec Canada works differently: we design every solution around your environment and your needs — not around our product catalogue. The recommendation from our assessment is right-sized for what you actually need. We do not oversell capacity, and we stay accountable to the outcome after go-live.